Hugh's HQ

☁️ Data & Recovery

🔄 Cloud Backup (Supabase)

Click below to check what's saved in the cloud.

📤 Backup File

Import Backup

❓ Hugh's HQ — Help & Reference

Hugh's HQ is a GTD-style productivity system for managing your week across HEG, Performa, Personal, and Finance. Your data syncs automatically across all your devices via Supabase.

🗺 Screens

🏠 Dashboard	Command center — Top 5, Today's scheduled items, Admin queue, Bills due
⭐ Top 5	This week's 5 income-moving priorities
📁 Projects	All multi-step projects with subtasks and progress
🎯 Goals	Big-picture goals linked to projects
✅ Action Lists	Tasks organised into Inbox / Admin / Waiting / Scheduled tabs
💸 Bills	Bill tracker with type categories, due dates, and paid status
📝 Notes	Daily notes with date history
📅 Calendar	Month/week view of due dates, appointments, and bills
📈 Metrics	KPIs, velocity charts, goal progress, bills snapshot
📊 Reports	13 printable reports — goal hierarchy, projects, admin queue, master list, historical, notes, bills, metrics, timeline, Gantt chart, waiting for, upcoming, weekly plan
🔍 Search	Live search across everything
🔄 Week Review	End-of-week snapshot and carry-forward

🏷 Areas (filter sidebar)

Every item can be tagged to an area: HEG, Performa, Personal, or Finance. Use the sidebar pills to filter all screens at once.

📝 Dashboard day note

The day note on the Dashboard supports rich text (bold, italic, underline, highlight, links, bullets). Click ⤢ Expand to open it full-screen for distraction-free writing, then ✕ Collapse to return.

📱 Mobile navigation

On phones and tablets, tap the ☰ hamburger button (top-left) to open the sidebar. Tap the dark overlay or any menu item to close it. All screens are fully usable in portrait and landscape.

⌨️ Keyboard shortcuts

d Dashboard · p Projects · g Goals · q Tasks · b Bills · c Calendar · n Quick-add · / Search · ? Shortcuts · Esc Close

Action Lists — 4 tabs

📥 Inbox	Captured but not yet processed — needs a decision. Default landing spot for new tasks.
⚙️ Admin	Operational/overhead tasks that have been processed out of the inbox. Necessary but not goal-advancing.
⏳ Waiting	Tasks you're blocked on — waiting for someone else or an external event. Tagged with ⏳.
📅 Scheduled	Tasks with a due date/time set. Grouped by Appointments, Admin, and Other.

Task tags

⏳ Waiting	Toggle with the ⏳ button on any task. Task moves to the Waiting tab and is excluded from the Master List.
📅 Appt	Toggle with the 📅 button. Marks a task as an appointment — shown in yellow on the Calendar and grouped first in Scheduled.

A task can have both tags. Tags are visible as coloured chips on the task row.

📆 Scheduling a task

Click the 📆 button on any task to expand the schedule bar. Set a date and optional time. The task immediately appears in the Scheduled tab and on the Calendar. Use ✕ Clear to remove the schedule.

Today's scheduled items appear on the Dashboard so you know what's on for the day.

Processing a task

Click Process → on any inbox task to route it: send it to Admin, link it to a Goal, move it into a Project, or leave it in the inbox. Processing is how tasks graduate from the inbox.

Adding tasks

Use the + Add Task field at the top of the Action Lists screen, or press n anywhere for the Quick-add modal.

Work ratio bar

The dashboard ratio bar shows effort split: green = goal/income-advancing, red = admin overhead, grey = unprocessed inbox. Waiting and Appointment tasks are excluded so they don't skew the ratio.

🔍 Filter bar (Admin / Waiting / Scheduled)

Each of those three tabs has a filter bar at the top. Type to search, or filter by Area and Project. The result count updates live. Filters reset when you switch tabs.

Subtasks in Admin & Scheduled

The ⚙️ Admin tab shows both standalone admin tasks and any project subtask flagged ⚙️ Admin. The 📅 Scheduled tab shows both scheduled tasks and any project subtask that has a due date set — grouped under "📁 Project Subtasks" with a direct link to the project.

Set a slot	Click the slot text on the Top 5 screen and type your weekly priority
Link work items	Click ⭐ on a slot to pick subtasks or actions that feed into it
Mark done	Click the checkbox on the slot to mark the whole priority complete
New week	A banner appears Monday — carry over incomplete items or start fresh
⭐ flag on items	Subtasks flagged ⭐ appear on the dashboard under that slot

⚪ Not Started	Defined but work hasn't begun
🟡 In Progress	Actively being worked on
⏸ Paused	On hold — waiting on something
✅ Done	Complete — hidden from active view by default

⚙️ Admin flag	Marks it as overhead — appears in the Admin tab and Admin Queue report
⭐ Top 5 link	Pins it to a Top 5 slot for this week
📅 Due date	Appears in the Scheduled tab and on the Calendar
📝 Rich note	Click the 📝 icon to open the note panel — supports bold, italic, underline, highlight, links, and bullets

💳 Subscription	SaaS tools, streaming, memberships
🏠 Household	Utilities, rent, insurance, home expenses
💼 Business	Business expenses, supplier payments
💰 Loans	Debt repayments, mortgages, car payments

● Overdue	Due date has passed and not paid
● Due Soon	Due within the next 7 days
● Upcoming	Due later
● Paid	Marked as paid (faded)

💸 Orange chips	Bills (click to toggle paid)
📅 Yellow chips	Appointment-tagged tasks (📅 Appt)
✅ Task chips	Scheduled tasks with a due date
📁 Project chips	Projects or subtasks with due dates
🎯 Goal chips	Goals with a due date

🎯 Goal Hierarchy	Goals → Projects → Top 5 with progress rings and work ratio bar.
📁 Projects	All projects by area and status with subtask detail.
⚙️ Admin Queue	Every admin-flagged item across all sources.
✅ Master List	All work across all states, filterable by area.
📈 Historical	Completed items per week, Top 5 snapshots, running log.
📝 Notes	Your daily notes archive.
💸 Bills Module	Unpaid bills grouped by type — Subscription, Household, Business, Loans.
📈 Metrics Snapshot	KPIs, goal progress, project pipeline, velocity chart.
🗓 Timeline & Progress	Goals & projects with start/end dates, % complete, and subtask deadlines.
⏳ Waiting For	Everything you're blocked on — grouped by area and project.
📅 Upcoming (30 days)	All tasks and subtasks with due dates in chronological order.
🗓 Weekly Plan	Monday morning one-pager: Top 5, today's schedule, admin queue, waiting items.
📊 Timeline Chart	Visual Gantt bar chart — Goals and Projects with start/due dates and % complete.

On load	Connects to Supabase and loads your data — the sync bar shows "☁ Connecting…" then "✓ Synced"
On save	Every add/edit/delete pushes to Supabase automatically — no manual sync needed
Sync bar	Bottom of the sidebar shows live sync status — green ✓ means you're up to date

⬇ Export JSON	Downloads a full backup of all your data. Do this before major changes.
⬆ Import JSON	Restores from a previously exported backup. Replaces all current data and saves to Supabase.

☁️ Data & Recovery

⚡ Quick Add

⌨️ Keyboard Shortcuts

❓ Hugh's HQ — Help & Reference

📥 Process Task

⭐ Slot — Focus Items

⭐ Add to Top 5

New Project

New Goal

Add Bill