Hugh's HQ

☁️ Data & Recovery

🔄 Cloud Backup (Supabase)

Click below to check what's saved in the cloud.

📤 Backup File

Import Backup

❓ Hugh's HQ — Help & Reference

Hugh's HQ is a GTD-style productivity system for managing your week across HEG, Performa, Personal, and Finance. Your data syncs automatically across all your devices via Supabase.

🗺 Screens

🏠 Dashboard	Command center — Top 5, Today's scheduled items, Admin queue, Bills due
⭐ Top 5	This week's 5 income-moving priorities
📁 Projects	All multi-step projects with subtasks and progress
🎯 Goals	Big-picture goals linked to projects
✅ Action Lists	Tasks organised into Inbox / Admin / Waiting / Scheduled tabs
💸 Bills	Bill tracker with type categories, due dates, and paid status
📝 Notes	Daily notes with date history
📅 Calendar	Month/week view of due dates, appointments, and bills
📈 Metrics	KPIs, velocity charts, goal progress, bills snapshot
📊 Reports	17 printable reports — goal hierarchy, projects, admin queue, master list, historical, notes, bills, metrics, timeline, Gantt chart, waiting for, upcoming, weekly plan, high-yield, revenue, project notes, goal notes
🔍 Search	Live search across everything
🔄 Week Review	End-of-week snapshot and carry-forward

🏷 Areas (filter sidebar)

Every item can be tagged to an area: HEG, Performa, Personal, or Finance. Use the sidebar pills to filter all screens at once.

📝 Dashboard day note

The day note on the Dashboard supports rich text (bold, italic, underline, highlight, links, bullets). Click ⤢ Expand to open it full-screen for distraction-free writing, then ✕ Collapse to return.

📱 Mobile navigation

On phones and tablets, tap the ☰ hamburger button (top-left) to open the sidebar. Tap the dark overlay or any menu item to close it. All screens are fully usable in portrait and landscape.

⌨️ Keyboard shortcuts

d Dashboard · p Projects · g Goals · q Tasks · b Bills · c Calendar · n Quick-add · / Search · ? Shortcuts · Esc Close

Action Lists — 4 tabs

📥 Inbox	Captured but not yet processed — needs a decision. Default landing spot for new tasks.
⚙️ Admin	Operational/overhead tasks that have been processed out of the inbox. Necessary but not goal-advancing.
⏳ Waiting	Tasks you're blocked on — waiting for someone else or an external event. Tagged with ⏳.
📅 Scheduled	Tasks with a due date/time set. Grouped by Appointments, Admin, and Other.

Task tags

⏳ Waiting	Toggle with the ⏳ button on any task. Task moves to the Waiting tab and is excluded from the Master List.
📅 Appt	Toggle with the 📅 button. Marks a task as an appointment — shown in yellow on the Calendar and grouped first in Scheduled.

A task can have both tags. Tags are visible as coloured chips on the task row.

📆 Scheduling a task

Click the 📆 button on any task to expand the schedule bar. Set a date and optional time. The task immediately appears in the Scheduled tab and on the Calendar. Use ✕ Clear to remove the schedule.

Today's scheduled items appear on the Dashboard so you know what's on for the day.

Processing a task

Click Process → on any inbox task to route it: send it to Admin, link it to a Goal, move it into a Project, or leave it in the inbox. Processing is how tasks graduate from the inbox.

Adding tasks

Use the + Add Task field at the top of the Action Lists screen, or press n anywhere for the Quick-add modal.

Work ratio bar

The dashboard ratio bar shows effort split: green = goal/income-advancing, red = admin overhead, grey = unprocessed inbox. Waiting and Appointment tasks are excluded so they don't skew the ratio.

📝 Task notes

Every task has its own rich-text note panel — the same editor used for subtask and project notes. Click the 📝 note icon on any task row to open it. The icon turns yellow when a note exists. Works in all tabs.

🔍 Filter bar (Admin / Waiting / Scheduled)

Each of those three tabs has a filter bar at the top. Type to search, or filter by Area and Project. Two additional toggle pills:

💰 Revenue	Show only revenue-tagged tasks
⚡ High-Yield	Show only ⚡-flagged high-yield tasks

The result count updates live. Filters reset when you switch tabs.

Subtasks in Admin & Scheduled

The ⚙️ Admin tab shows both standalone admin tasks and any project subtask flagged ⚙️ Admin. The 📅 Scheduled tab shows both scheduled tasks and any project subtask that has a due date set — grouped under "📁 Project Subtasks" with a direct link to the project.

Structure

A project is any outcome requiring more than one step. Projects have subtasks, a status, an area, a linked goal, start/due dates, and a note field.

Statuses

⚪ Not Started	Defined but work hasn't begun
🟡 In Progress	Actively being worked on
⏸ Paused	On hold — waiting on something
✅ Done	Complete — hidden from active view by default

Subtask flags

Each subtask displays always-visible flag badges. Hover a subtask row to reveal action buttons.

⚡ High-Yield	80/20 critical work — appears in the High-Yield report. Count shown on the card header.
💰 Revenue	Revenue-generating work — appears in the Revenue report and filter
⚙️ Admin	Overhead — appears in Admin tab and Admin Queue report
⏳ Waiting	Blocked on someone/something — appears in Waiting For report
⭐ Top 5	Pinned to a Top 5 slot for this week

Subtask actions (hover to reveal)

↑ ↓	Reorder subtasks within the project
✏️ Edit	Inline edit the subtask text — Enter or click away to save, Esc to cancel
✕	Delete subtask (requires confirmation)
📝 Note icon	Open the rich-text note panel for this subtask
📅 Due date	Appears in the Scheduled tab and on the Calendar

📝 Project Notes

Each project has its own notes panel — separate from subtask notes. Click 📝 Notes on the project card or in the expanded view (↗ Open). The button turns yellow when notes exist. Project notes appear inline in the Projects and Goal Hierarchy reports, and in the standalone 📁 Project Notes report.

📎 File attachments

Attach files to any project via the 📎 Add File button in the project detail view. Files are stored in Supabase Storage. Max 50 MB per file.

Goal linking

Link a project to a Goal to roll its progress up into goal metrics. One project = one goal.

Where notes live

There are three types of notes in Hugh's HQ:

📝 Daily Notes	Date-stamped notes on the Dashboard — archived in the Notes report
📁 Project Notes	Project-level context, strategy, decisions — one per project
🎯 Goal Notes	Goal-level context and thinking — one per goal
✅ Task Notes	Per-task context — click the 📝 icon on any task row (icon turns yellow when a note exists)
Subtask / Action Notes	Per-subtask via 📝 icon on each subtask row

Rich text toolbar

B / I / U	Bold, italic, underline — also `Ctrl/⌘ B/I/U`
🖊 Highlight	Yellow highlight on selected text
• List	Bullet list
🔗 Link	Insert a hyperlink on selected text
✕ fmt	Strip all formatting from selected text
🔤 Syn	Synonym finder — highlight a word, click to see up to 30 synonyms, click one to replace
🎬 Embed	Embed a YouTube video or any URL — paste the link and it inserts an inline player. Hover the embed to reveal a ✕ Remove button.

🔤 Synonym finder

Highlight any single word in the note editor, then click 🔤 Syn. A popover shows up to 30 synonyms as clickable chips — click one to replace the word in place. Capitalisation is preserved automatically.

🎬 Embed

Click 🎬 Embed, paste a URL, and it inserts an inline embed:

YouTube	Paste any YouTube URL (watch, short, youtu.be) — embeds as a playable video at 315px
Online PDF	Paste a direct PDF URL — embeds as a scrollable document at 480px
Any webpage	Paste any https:// URL — embeds as an inline frame (some sites block iframes)

Embeds are saved as part of the note HTML and persist across reloads. Hover the embed block to reveal ✕ Remove.

Notes in reports

Project notes appear inline in the 📁 Projects and 🎯 Goal Hierarchy reports, and in the standalone 📁 Project Notes report. Goal notes appear inline in the 🎯 Goal Hierarchy report and in the 🎯 Goal Notes report.

Available reports (17)

🎯 Goal Hierarchy	Goals → Projects → Top 5 with progress rings, work ratio bar, and inline notes
📁 Projects	All projects by area and status with subtask detail and inline project notes
⚙️ Admin Queue	Every admin-flagged item across all sources
✅ Master List	All work across all states, filterable by area
📈 Historical	Completed items per week, Top 5 snapshots, running log — also surfaces 💬 Week Reflection and 🎯 Next Week Focus from each Week Review
📝 Notes	Your daily notes archive
💸 Bills Module	Unpaid bills grouped by type — Subscription, Household, Business, Loans
📈 Metrics Snapshot	KPIs, goal progress, project pipeline, velocity chart
🗓 Timeline & Progress	Goals & projects with start/end dates, % complete, and subtask deadlines
⏳ Waiting For	Everything you're blocked on — grouped by area and project
📅 Upcoming (30 days)	All tasks and subtasks with due dates in chronological order
🗓 Weekly Plan	Monday morning one-pager: Top 5, today's schedule, admin queue, waiting items
📊 Timeline Chart	Visual Gantt bar chart — Goals and Projects with start/due dates and % complete
⚡ High-Yield (Critical)	Every ⚡-tagged item across tasks, projects & goals — your 20% that drives 80%
💰 Revenue	All 💰-tagged work grouped by area — pending tasks, project subtasks & completions
📁 Project Notes	All project-level notes grouped by area — only projects with notes shown
🎯 Goal Notes	All goal-level notes with linked project count and completion %

Filters

Area filter	Global pill bar (All / HEG / Performa / Personal / Finance) at the top of most reports
Status filter	Projects report has a second pill row — filter by ⚪ Not Started, 🟡 In Progress, ⏸ Paused, ✅ Done, or All

Print / PDF

Every report has a 🖨 Print / PDF button. Opens a print-optimised version in a new tab — save as PDF from your browser's print dialog.

Set a slot	Click the slot text on the Top 5 screen and type your weekly priority
Link work items	Click ⭐ on a slot to pick subtasks or actions that feed into it
Mark done	Click the checkbox on the slot to mark the whole priority complete
New week	A banner appears Monday — carry over incomplete items or start fresh
⭐ flag on items	Subtasks flagged ⭐ appear on the dashboard under that slot

💳 Subscription	SaaS tools, streaming, memberships
🏠 Household	Utilities, rent, insurance, home expenses
💼 Business	Business expenses, supplier payments
💰 Loans	Debt repayments, mortgages, car payments

● Overdue	Due date has passed and not paid
● Due Soon	Due within the next 7 days
● Upcoming	Due later
● Paid	Marked as paid (faded)

🃏 Cards	Visual card grid — default view
☰ List	Compact table with all fields in columns — fastest for scanning
🗂 By Category	Cards grouped by type with a running unpaid total per group

💸 Orange chips	Bills (click to toggle paid)
📅 Yellow chips	Appointment-tagged tasks (📅 Appt)
✅ Task chips	Scheduled tasks with a due date
📁 Project chips	Projects or subtasks with due dates
🎯 Goal chips	Goals with a due date

Task / Appt chips	Opens Tasks screen and scrolls to + highlights the task row
Goal chips	Opens the Goal detail view for that goal
Project / subtask chips	Opens the Project detail view for that project

On load	Connects to Supabase and loads your data — the sync bar shows "☁ Connecting…" then "✓ Synced"
On save	Every add/edit/delete pushes to Supabase automatically — no manual sync needed
Sync bar	Bottom of the sidebar shows live sync status — green ✓ means you're up to date

⬇ Export JSON	Downloads a full backup of all your data. Do this before major changes.
⬆ Import JSON	Restores from a previously exported backup. Replaces all current data and saves to Supabase.

☁️ Data & Recovery

⚡ Quick Add

⌨️ Keyboard Shortcuts

❓ Hugh's HQ — Help & Reference

📥 Process Task

⏳ Mark as Waiting

⭐ Slot — Focus Items

⭐ Add to Top 5

New Project

New Goal

Add Bill